Privacy Policy

1. Who We Are (Data Controller)

INFIN8 Artists & Entertainment
100 Oceangate, 12th Floor, Long Beach, CA 90802
Email: info@infin8artists.com
Phone: (424) 488-8813

We act as the data controller for your personal information.

2. Information We Collect

We collect information directly from you, automatically through your use of our website, and through third-party services.

2.1 Information You Provide Directly

When you contact us or submit a talent application, we may collect:

• Full name
• Email address and phone number
• Date of birth / age
• Mailing address (if provided)
• Physical attributes (height, weight, hair/eye color, sizes)
• Headshots, photos, and video reels
• Portfolio links and social media handles
• Biography, experience, and skills
• Emergency contact details
• Payment or banking information (if applicable for bookings)
• Any additional information you choose to provide

2.2 Information Collected Automatically

When you visit our website, we may collect:

• IP address
• Browser type and device information
• Operating system
• Pages visited and time spent
• Referring website
• Approximate geographic location
• Cookies and analytics identifiers

3. How We Use Your Information

We use your information to:

• Evaluate talent applications
• Provide talent management and production services
• Communicate with you
• Send booking updates and opportunities
• Match talent with clients and casting opportunities
• Improve our website and services
• Conduct analytics and performance tracking
• Process payments (if applicable)
• Comply with legal obligations
• Prevent fraud or misuse

We do not use your data for automated decision-making that produces legal or significant effects.

4. SMS / Text Messaging (RingCentral)

We use RingCentral to send and receive SMS/text messages.

Key Terms:

• Consent Required: You must opt in to receive SMS messages.
• Purpose: Messages may include updates, scheduling, auditions, or communications related to services.
• Opt-Out: Reply “STOP” to unsubscribe at any time.
• Help: Reply “HELP” for assistance.
• Rates: Standard message and data rates may apply.
• No Selling: We do not sell or share SMS data for marketing purposes.

SMS data is processed only to deliver communications you have consented to receive.

5. Cookies and Tracking Technologies

5.1 Types of Cookies We Use

Essential Cookies

• Required for website functionality
• Example: pp_consent (stores cookie preferences)

Analytics Cookies (only with consent)

• Google Analytics identifiers (_ga, _ga_*)
• Used to understand website usage and performance

Preference Cookies (if used)

• Store user settings and preferences

5.2 Cookie Consent

When you visit our website, you may:

• Accept all cookies
• Reject non-essential cookies
• Change preferences at any time via “Manage Cookies”

If you decline analytics cookies, no tracking tools are activated.

6. Google Analytics

We use Google Analytics 4 provided by Google LLC.

Data Collected (with consent only):

• Pages visited
• Time spent on pages
• Device and browser type
• Approximate location (city/country)
• Website interactions

We use this data to:

• Improve website performance
• Understand user engagement
• Fix technical issues
• Improve user experience

IP anonymization is enabled.

Google may process this data under its own privacy policies: https://policies.google.com/privacy

7. Talent Applications (Collabor8 Page)

7.1 Purpose of Submission

When you submit a talent application, you authorize us to:

• Review your application
• Store your data securely
• Contact you regarding opportunities
• Add you to our talent roster if accepted
• Share your profile with casting directors and clients
• Present your profile in internal or client-facing materials

7.2 Photos and Videos

Your images and videos are used only for professional representation.

We do NOT:

• Sell your media
• Use your content in advertising without consent
• Misrepresent or alter your likeness

If accepted, your profile may be displayed on our website or shared with clients only with appropriate consent.

7.3 Unsuccessful Applications

If your application is not successful, we may retain your data for up to 6 months unless deletion is requested sooner.

7.4 Minors

• Users must generally be 18+ to apply independently
• Minors require parental/guardian consent
• We comply with California entertainment laws including:
  • Work permits
  • Coogan Trust requirements
  • Studio Teacher supervision where applicable
  • Legal working hour restrictions

8. Legal Bases for Processing (Where Applicable)

We process data based on:

• Consent (applications, SMS, cookies)
• Contractual necessity (representation agreements)
• Legitimate business interests (talent management operations)
• Legal obligations

9. Sharing Your Information

We do not sell your personal data.

We may share information with:

9.1 Clients & Industry Professionals

Casting directors, producers, photographers, and agencies for opportunities.

9.2 Service Providers

Including:

• RingCentral (SMS communications)
• Google Analytics (website analytics)
• Cloud hosting providers
• Email and communication tools
• Talent management platforms

9.3 Legal Requirements

Where required by law or to protect legal rights.

9.4 Business Transfers

In the event of merger, acquisition, or asset sale.

10. Data Retention

We retain data only as long as necessary:

• Cookie consent: 365 days
• Analytics data: up to 14 months
• Unsuccessful applications: up to 6 months
• Active talent profiles: duration of representation + reasonable period
• Financial records: up to 7 years (tax/legal compliance)
• Communications: up to 3 years

11. Data Security

We use industry-standard safeguards including:

• Encryption (HTTPS)
• Secure cloud storage
• Access controls
• Limited internal access

However, no system is 100% secure.

12. International Data Transfers

Your data may be processed outside your state or country, including in the United States and by global service providers. Where required, we use appropriate safeguards such as Standard Contractual Clauses.

13. Your Privacy Rights

13.1 General Rights

You may request:

• Access to your data
• Correction of inaccurate data
• Deletion of your data
• Withdrawal of consent
• Restriction of processing

13.2 California Rights (CCPA/CPRA)

California residents may:

• Request access to personal information collected
• Request deletion of personal information
• Request correction of inaccurate information
• Opt out of sale (we do NOT sell data)
• Not be discriminated against for exercising rights

Requests: info@infin8artists.com

13.3 GDPR Rights (EEA/UK Users)

Where applicable, you may also:

• Request data portability
• Object to processing
• Restrict processing
• Lodge a complaint with a supervisory authority

14. Children’s Privacy

Our website is not intended for children under 18.

We do not knowingly collect data from children under 18 without parental consent. If discovered, we will delete it promptly.

15. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices.

16. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date.